21st International Conference on Coffee Science

Instructions for Oral and Poster Communications

Scientists interested in giving oral communications or displaying posters in the fields of Agronomy, Biotechnology, Physiology, Chemistry and Processing are invited to submit the summary of their paper(s) to ASIC Scientific Secretary by email ( [email protected] ) following the instructions given in the abstract sample.

The Scientific Secretary will review submissions and may change oral communications to posters due to time constraints. Decisions by the Scientific Secretary will be communicated to authors by May 31st, 2006.

Language

The official language of the conference is English. Therefore all oral presentations will be made in English. However, posters may be in either English or French .

Oral Communications

Oral communications will be 15 minutes in length including discussion and questions .

Posters

Posters can be set up on Sept. 11th . A formal poster session will be held from 17:00 to 18:30 on Tuesday, Sep. 12th and Thursday, Sep. 14th.

The posters will remain displayed during the entire meeting and a poster message board will be available to facilitate interaction with those presenting posters .

The area available for a poster will be 60 cm wide and 100 cm high. The minimum font size should be 28 .

Abstracts

The deadline for submission of abstracts is March 31 st , 2006. Abstracts not received by this date will not be included in the abstract book and may not be considered for oral presentation .

Instructions and sample abstract are presented thereafter

Download a sample abstract in MS Word format.

Abstracts should be written in English. Using 12 point Times New Roman type. Abstracts should not exceed one page (A4 or US letter size) including any figures, tables and references. The title should be in all capital letters. The names of authors should come directly after the title. The presenter's name should be first and be underlined. Authors' surnames (last names) should be capitalized. The line immediately after the authors' names should contain each author's affiliation including city, state / province and country .

Leave 3 cm margin at the top and bottom of the page and 2.5 cm left and right.

Abstracts should be submitted by email to [email protected] as an attachment in MS Word 2000 or an earlier version. Only if it is not possible to submit electronically should abstracts be mailed to the ASIC Scientific Secretary, Dr. Rémy Liardon, Secrétariat scientifique ASIC, Ch. de Grand-Vennes 5B, CH-1010 Lausanne, Switzerland .

All abstracts must be received by March 31, 2006 to assure inclusion in the abstract book and consideration as an oral report. Mailed abstracts must be received by the Scientific Secretary by this date .

Do not send abstracts by fax.

Guidelines for Authors

To ensure that your communication is included in the Proceedings, please send it to the ASIC Scientific Secretary, Dr. Rémy Liardon, Secrétariat scientifique ASIC, Ch. de Grand-Vennes 5B, CH-1010 Lausanne, Switzerland ( [email protected] ) prior to the meeting or hand it in at the Conference Desk during the meeting .

Manuscripts

Oral communications: the manuscript should have no more than eight pages, summary (in two languages preferably), tables and illustrations included. The summary should be placed between the title and the beginning of the text of the communication .

Poster : the manuscript should have no more than four pages , summary (in two languages preferably), tables and illustrations included. The summary should be placed between the title and the beginning of the text of the communication .

Preparation of the manuscripts

Similarly to the procedure adopted for the last two Conferences, the Proceedings of the 21 st Conference will be published in the form of a CD-ROM and will be available on ASIC web site. For this matter, all manuscripts must be delivered as PC- compatible WORD files. In order to facilitate editing, the following rules should be adhered to :

• use A4 page format (210 x 297 mm)
• leave 3 cm margins at the top, bottom, right and left side of each page
• use Times New Roman font
• use size 16 points bold for paper title, size 12 points bold for authors' names (capital letters), size 14 points bold for section titles, and size 12 points regular for the text (see enclosed example).

Publication of the proceedings

The proceedings should be published in the early 2007. Therefore no delay will be accepted for manuscripts. The communication references will be published in the CAB repertory .

There will be no reprints .

Manuscripts of lectures or posters announced but not presented will not be published .

See a sample manuscript.